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SAMPLE GRANT PROPOSAL:  AIDS HIV PREVENTION
As indicated in the Background section, a major objective of the project is to ensure effective
referrals.  Therefore, each team of outreach workers will be provided a cellular phone and will arrange
appointments on the spot.  The general philosophy of street outreach is that it must be quick, effective
and provide benefits the clients can’t easily obtain for themselves.  Pay phones in the target area are
few, those few are frequently broken, and when functioning are jealously guarded resources of the
street economy.
A referral guide will be provided to all outreach workers and will be updated regularly. A
referral guide is only useful insofar as the organizations listed actually have the will and ability to take
referrals.  Therefore, each time a referral is attempted, staff will make a note on  their log sheet
indicating whether the referral could be made.  When clients report the outcome of a referral, this, too,
will be noted.  The logged referral notes will be discussed in Working Group meetings.  When patterns
emerge either of successful referrals or unsuccessful referrals, this issue will be raised with the Advisory
Board.
Advisory Board
Experience from past projects indicates that advisory boards are often moribund unless
members have implementation responsibility for a project or the group is an already established,
ongoing committee with an interest in the issues addressed by the project.  Therefore the Project will
create a Working Group composed of a representative from each of the Coalition members (project
director—HAP, nurse practitioners—Highland Hospital and Eastern Health Center).  The Working
Group will meet monthly and discuss implementation issues, effectiveness of referrals, data collection,
potential partners, and other issues as they arise. 
In addition, the Project will adopt an already existing body, the HIV Prevention Planning
Council, as its Advisory Board.  The HIV Prevention Planning Council (HPPC) was created in 1994 as
a broad-based group of community leaders with a stake in HIV prevention and treatment.  HPPC is
responsible for drafting Alameda County’s HIV prevention plan, and includes membership from
community-based organizations, county agencies, and concerned individuals.  HPPC is staffed by the
Alameda County Public Health Department’s Office of AIDS Administration, which ensures meeting
space and resources.  The HPPC is the oversight body for implementation of the HIV prevention plan. 
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